Rossland Screening Solutions – Our client, is currently seeking applications from suitably qualified candidates to fill the position below:
- Administrative Assistant
- Executive Admin
- Camp Organizer
Job Title: Administrative Assistant
are advised to carefully read the below requirements before applying.
The main duty of Administrative Assistant is to ensure the smooth and efficient running of an office, by undertaking a range of logistic, administrative, organizational and IT-related activities.
The Administrative Assistant works with the administration team and shall utilize office service personnel (guards, cleaners, housekeepers) in completion of duties.
The Administrative Assistant reports to the Administrator.
The Administrative Assistant is evaluated by the Administrator
Main Duties and Responsibilities
Create and regularly update a network of local suppliers of goods and services for logistic demands.
Update quotation catalogue from major suppliers regularly and at least every six months.
Ensure general office consumables (stationary, maintenance and reception) are attained.
Process mission need requests (except for payment) in accordance with mission procurement procedures.
Be the only contact between the demander and supplier and ensure purchase is carried out under open, transparent competition, and free from conflict of interest.
Communicate with concerned people for delivery, quality check and other clearance steps (liquidation, handover…).
Collect and file all relevant documents in accordance with auditing demands in a complete manner.
Reports any irregularities to the next-in-line supervisor.
Arrange domestic travel and transportation (accommodation, flights…) in accordance with mission travel policy.
Arrange logistics for expatriate and family international flights (meetings, arrival or departure) in joint effort with HQ logistic department when necessary.
Follow-ups visa or resident cards for expatriate.
Inventory, Equipment and Vehicle Management:
Ensure the general office consumables are used in an efficient manner.
Ensure the safe storage and proper use of all mission equipment’s.
Monitor the flow of mission equipment’s, carries out check-in & -out, handover, donation procedures when required.
Follow damage reports, arranges repair or disposal, and organizes routine maintenance.
Update newly purchased item to inventory follow-up and procurement file.
Update monthly HQ equipment statement.
Follow-up routine maintenance for mission vehicles and equipment’s.Handle procedures related to licensing.
Monitor the IT conditions in the office and liaisons with consultant or maintenance service workers to resolve any technical problems.
Receive, direct and facilitate office visitors.
Receive and transfer phone calls, post and distribute faxes, mails.
Record and distribute staff weekly meeting agenda and minutes.
Manages office petty cash and prepare small cash payments under the instruction of administrator.
Ethical, responsible, enthusiastic.
Strong negotiation skills.
Strong organization skills.
Ability to lead good interpersonal interactions with different people.
Computer literate, particularly with Excel.
Job Title: Executive Admin
Rossland Screening Solutions is currently seeking to fill the position of an Executive Admin for its esteem client.
Interested candidates should read through the Job description below and apply accordingly.
Supports operations by supervising staff; planning, organizing, and implementing administrative systems.
Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
Provides historical reference by developing and utilizing filing and retrieval systems.
Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
Contributes to team effort by accomplishing related results as needed.
Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
Skills and Qualifications:
Tracking Budget Expenses, Staffing, Quality Management, Managing Processes, Organization, Coaching, Communication Processes, Disciplining Employees, Motivating Others, Promoting Process Improvement, Reporting Skills.
Application Deadline 6th September, 2018
Job Title: Camp Organizer
We are currently seeking for the service of a Camp Organizer(Medical field).
Experience level at least 3 years of experience in organizing health camps and field out-reach
Minimum educational qualification BSc.
Must be a computer literate
Excellent oratory and organization skills.
Application Deadline 9th September, 2018
How to Apply
Interested and qualified candidates should forward their CV’s and relevant accomplishments to: email@example.com Using Job Title as the subject of the mail